Document Controller

Join the Willmott Dixon team as a Document Controller in the North West (Oldham)! we're looking for someone who will naturally align themselves with our commitment to customer service, quality and our culture

 

Be a part of our innovative team pioneering new ways to build and establish ourselves as leaders in the industry. We understand everyone has unique potential and abilities to make a difference and succeed, and we're committed to developing your skills and recognising your talent.

The successful candidate will work in a hybrid way (3 days office/2 days at home) and will manage and control project-related documentation across multiple construction projects. You will be responsible for ensuring that information is accurately recorded, securely stored, and easily accessible to both internal teams and external stakeholders, right through to final handover, including collation of O&M (Operation and Maintenance) manuals.

You will work closely with Design Managers, project teams, consultants, and supply chain partners to ensure robust document control is maintained throughout the project lifecycle. Experience using Viewpoint and/or Dalux is highly desirable, as these are the primary systems used within the business.

Key Responsibilities

 

• Develop, implement, and maintain document control processes and procedures for each project.


• Track and monitor the status of documents, providing regular updates and ensuring timely distribution and version control.


• Ensure compliance with industry standards, company policies, and project-specific requirements for document management.


• Facilitate effective communication and information sharing across the project team and external stakeholders.


• Coordinate with consultants and supply chain partners to ensure smooth document exchange and alignment with programme timelines.


• Manage and oversee the collation and submission of Operation & Maintenance (O&M) manuals for project handovers.


• Conduct regular reviews and audits of document control processes to drive continuous improvement.


• Support and train users on document management systems, particularly Viewpoint and Dalux, to ensure consistency and accuracy.

Essential / Desirable Criteria

Essential

• Strong administrative background


• Good Microsoft Office skills and database management experience


• Full UK Driving License

Desirable

• Experience with Viewpoint 4Project, Dalux or similar system


• Previous construction experience

Additional Information

In return for your hard work, we offer a competitive package that includes flexible benefits to fit your lifestyle and priorities. This includes an enhanced pension scheme, discounted or full private medical, life assurance and Incentive Bonus.

At Willmott Dixon we provide an inclusive and flexible working environment for people to thrive in and we are happy to support agile working wherever possible.

We are a proud member of the Disability Confident Scheme

About Us

With over 170 years of rich history, Willmott Dixon’s purpose is beyond profit; delivering brilliant buildings, transforming lives, strengthening communities and enhancing the environment so our world is fit for future generations. Ensuring that we add lasting value to the neighbourhoods we work in; our values, people, innovation, partnerships and focus on sustainability has allowed us to build a successful and solid privately owned business where our people can thrive. Willmott Dixon was recognised by The Sunday Times as one of the Top 10 "Big" Companies to Work For in 2025, named among the Times Top 50 Employers for Gender Equality in 2024, and ranked in the Top Five of Europe’s 1,000 best workplaces by the Financial Times in 2025. Willmott Dixon is also the first major contractor and developer to win a King's Award for Enterprise in the category of sustainable development.